Privacy Policy

 

Argo Navis Ltd (“we”, “us”, “our”) is a UK-registered executive search firm specialising in senior and leadership appointments. We are committed to protecting the privacy of our candidates, clients and website visitors. This summary explains the key ways we collect, use and safeguard personal data.

When you engage with us — whether by submitting a CV, discussing a mandate, visiting our website or receiving communications from our consultants — we process your personal information in accordance with UK data protection law. This may include contact details, career and CV information, references, interview notes, right-to-work documentation and other data relevant to executive search processes.

We use this information to deliver our services, match candidates to opportunities, communicate with clients, maintain accurate records, and improve our operations. We only share personal data with trusted partners (such as clients, background-check providers and IT service providers) and we never sell your data.

You have full rights over your personal data, including access, correction, deletion and objection to certain types of processing. To exercise any rights, or to ask about how we use your information, contact our Data Protection Officer at toby.ellison@argonavistalent.com.

For full details, please read the Privacy Notice below.

Argo Navis Ltd

Company Name: Argo Navis Ltd (Company No. 11664860)
Registered Address: Lennox House, Church Lane, Ewshot, Farnham, GU10 5BD
Data Protection Officer: toby.ellison@argonavistalent.com
Last Updated: 7 December 2025

 

  1. Introduction

This Privacy Notice explains how Argo Navis Ltd (“we”, “our”, “us”) collects, uses, stores and protects personal data in the course of providing executive search and related advisory services. We act as the data controller for the personal information described here.

We are committed to handling all personal data in accordance with the UK General Data Protection Regulation (UK GDPR), the Data Protection Act 2018, and applicable industry best practice for professional recruitment and executive search.

 

  1. What Personal Data We Collect

Candidates

We collect and process:

  • Contact and identity details
  • CVs, employment history and professional profiles
  • Qualifications, compensation data and career aspirations
  • References and interview feedback
  • Right-to-work information and ID documents
  • Background check information where required
  • Any information you voluntarily share with us during a search process

Clients / Hiring Organisations

  • Contact information
  • Role specifications, organisational details
  • Feedback, assessment notes and correspondence

Website Visitors

  • Cookies and analytics data
  • IP addresses, browser information, and site navigation behaviour
  • Form submission details

 

  1. How We Use Personal Data & Our Lawful Bases

We process personal data for the following purposes:

  • Executive search and recruitment services
    Matching candidates to roles, presenting shortlists, providing advice and facilitating interviews.
    Lawful basis: legitimate interests; performance of a contract or pre-contract steps.
  • Client relationship management
    Managing engagements, fulfilling service agreements and maintaining accurate account records.
    Lawful basis: legitimate interests; contract.
  • Compliance and background checks
    ID verification, right-to-work, references and screening where applicable.
    Lawful basis: legal obligation; legitimate interests; explicit consent where required.
  • Marketing and communication
    Sending insights, updates or role alerts.
    Lawful basis: consent (for direct marketing), or legitimate interests for business-to-business communications.
  • Website management and security
    Monitoring website performance and ensuring system integrity.
    Lawful basis: legitimate interests.

Where special category data is processed (e.g., diversity information or health-related details), we ensure an appropriate lawful condition applies and obtain explicit consent where required.

 

  1. How We Obtain Personal Data

We may receive your data from:

  • You directly (CV submissions, calls, meetings, emails)
  • Client organisations
  • Publicly available sources (e.g., LinkedIn, company websites, professional publications)
  • Background screening providers
  • Third-party referrals or recommendations
  • Our website and cookies

 

  1. Sharing Your Personal Data

We only share personal information when necessary and appropriate, including with:

  • Client organisations involved in relevant hiring processes
  • Background-screening and verification providers
  • Professional advisers (legal, compliance, insurance)
  • Technology, CRM and cloud-hosting providers acting as data processors
  • Law enforcement or regulators where legally required

We do not sell personal data to third parties.

All processors are required to keep your data secure and use it only for the purposes we specify.

 

  1. International Transfers

Where personal data is transferred outside the UK, we ensure appropriate safeguards are in place, such as:

  • Adequacy decisions
  • Standard Contractual Clauses (SCCs)
  • Additional technical and organisational measures where required

You may contact us for information about specific transfer safeguards.

 

  1. Data Retention

We retain personal data only for as long as necessary for the purposes set out above, typically:

  • Candidate records: 6–24 months from last meaningful contact, unless extended with consent
  • Client engagement information: for the duration of the relationship plus required statutory periods
  • Compliance and financial records: in line with legal obligations
  • Website analytics: short-term retention according to cookie policies

Where appropriate, we may keep records longer if needed for legal claims or regulatory requirements.

 

  1. Your Rights

You have the following rights under UK GDPR:

  • Access: Request a copy of your data.
  • Rectification: Correct inaccurate or incomplete information.
  • Erasure: Request deletion where permitted.
  • Restriction: Limit how we use your data.
  • Objection: Object to processing based on legitimate interests or for direct marketing.
  • Portability: Request transfer of your data to another organisation (in applicable cases).
  • Withdraw consent: Where processing is based on consent.

To exercise any rights, contact our Data Protection Officer at toby.ellison@argonavistalent.com.

 

  1. Automated Decision-Making & Profiling

We do not use automated decision-making that produces legal or significant effects.
If we introduce any such systems in future, we will notify individuals and provide all required safeguards, including the right to human review.

 

  1. Security Measures

We implement appropriate technical and organisational measures to protect data from unauthorised access, loss or misuse. These include:

  • Secure cloud infrastructure
  • Access controls and authentication
  • Encryption in transit where appropriate
  • Staff training and confidentiality obligations
  • Regular reviews of our data protection policies

 

  1. Complaints

If you have concerns about how we handle your data, please contact our Data Protection Officer at:
toby.ellison@argonavistalent.com

If you are not satisfied, you may complain to:
Information Commissioner’s Office (ICO)
www.ico.org.uk

 

  1. Updates to This Notice

We may update this Privacy Notice from time to time. The latest version will always be available on our website, and material changes will be communicated where appropriate.